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ROCKY POINT COMMUNITY CLUB

2018 Annual Membership Meeting

MAY 5, 2018

Call to Order:    Meeting was called to order at the Camano Chapel at 10:02AM
                              by Steve Hughes, President


 

Attendees:          Board Members:  Steve Hughes, President

                                                               Jeanne Odman-Boehm, Secretary

                                                               Alex Keggan, Secretary

                                                               Larry Foss, Treasure

                                                               Kent McVay, Landscape

                                                               Jason Powell, Water

                                                               Dennis Anderson, Construction

                                                               Peter Dannerbeck, Beach

                                Absent:                 Jeanne Boehm, Vice President

 

Proof of notice of this meeting was mailed to RPCC Membership on April 2, 2018, containing the following: Meeting Notice, Agenda for meeting, Proposed Budget and Balance Sheet.

 

Secretary Report: 

Minutes from the 2017 Annual Meeting were read. A motion was made to accept the minutes as read, motion was seconded and approved.

Board positions up for this year: Vice President, Construction, Water and Landscape. Vice President, Water and Landscape chairs offered to continue for another term. The Construction board position is open, no volunteers at this time. /p

 

Treasurers Report: 

Copies of the RPCC Income Statement, Cash Flow and Budget for 2017 thru 2020, the Balance Sheet December 31, 2017 and the 2019 and 2020 proposed budget were mailed to all community members. Larry reviewed the financial statements and the 2019 budget. Current dues of $600 per property do not cover RPCC expenses. A proposal was made to increase dues to $650. A motion was made to approve the 2019 budget, seconded and approved. Sig Hess conducted an audit of the RPCC financial accounts. There were no significant discrepancies found.

 

Construction:



Lot 25 on Sunset is in the building permit process. Lots 22 & 23 on Rocky Point Drive are in the building permit process and building footprints have been flagged. Lot 43 on Sandstone, the sewer line issue is being worked on. 829 Granite is in the building permit process. 1045 Blackberry Lane, a new deck and shed are being built. New construction on Granite – complete. CC&R’s take priority over county regulations, only one additional structure is permitted. Setback is based upon eaves, decks, etc.; county is based upon walls. A discussion was held about allowing ADU or tiny houses. This would require a change to the CC&R’s which would require approval by 75% of membership. A motion was made to approve the construction report, seconded and approved.

 

Beach:

The beach wall project is to replace 2/3 of the pilings, which have rotted out over the years. The delay in this project is due to surf smelt and sandlance eggs. A survey was performed and eggs were found. The window for the project is August 15-October 15. RPCC will need a variance from WDFW to proceed with this project as equipment on the beach will disrupt the fish eggs. A motion was made to approve the beach report, seconded and approved.

 

Landscape:

There are four properties out of compliance with the CC&R’s. The attendees were reminded that complaints must be submitted to the board in writing. The abandoned house at 841 Granite is a concern due to the condition of the property and the rats that are living there. A member raised the possibility of RPCC hiring pest control to address the rat problem. A motion was made to approve the landscape report, seconded and approved.

 

Water:

No issues with the water system. There has been a 3% reduction in water usage from 2016 to 2017, after the new system was installed. There was one project in the past year, riser were needed to accommodate the Island County road paving project. Members were reminded to conserve water over the summer. For new connections, the property owner is responsible for the line from the meter to the house. A motion was made to approve the water report, seconded and approved. RPCC water system placed second in a state competition for water quality. The water system has a four day reserve in the winter, two day reserve in the summer. Jason reviewed the fire protection system, there are currently 17 fire hydrants. Prior to the new water system, there were only two and one didn’t work. .

 

Election of Directors:  A motion was made to re-appoint the vice president, landscape and water chairs, seconded and approved. The construction chair position remains open.

 

Old Business: 

Steve reviewed the issues concerning the Rocky Point Sewer Association (Bayshore). The sewer lines on Blackberry Lane are illegal, there is no easement for them. Our attorney says there is no legal recourse. Island County was notified in case any health issues arise.

The sewer line on Sandstone was never permitted or inspected. The line runs just above well #1 and needs to be shielded. DOH and Island County have stipulated that no hookups can be approved until the line is dug up and sleeved and proven to be in compliance. No building permits will be issued until this has been done. The engineer has finished the plans which were approved by the state and county. The project is scheduled to start this summer.

A big thanks to Dwaine Howe for mowing the community lot next to his house.

 

New Business: 

July 4th picnic will be dedicated to Larrie Adamson and will be known as the ‘Larrie Adamson Memorial 4th of July Potluck’. There are three properties that have been out of compliance of the CC&R’s for over one year. Per the by-laws, the matter has been turned over to our attorney for lien action. The properties are Reed, O’Bannon and Jaeger. Dave DeCamp addressed the meeting regarding the violations at the property he shares with Lynnette Reed. He apologized to the community for the state of the property and promised that all issues will be addressed. In response to concerns from the membership, Steve reminded everyone that dogs are to be on leash and that owners must pick up after their dogs. The meeting was adjourned at 11:41AM.

 

Post Meeting: 

The Post Meeting was called to order at 11:42AM by Steve Hughes, President. The Board voted to accept for another 2 year term: Jeanne Odman-Boehm,Vice-President; Kent McVay, Landscape; Jason Powell, Water. The construction chair position remains open. The Post Meeting adjourned at 11:45AM

 

The RPCC annual meeting was adjourned at 11:41.

 

Respectfully Submitted,

 

Alex Keggan, Secretary


Rocky Point Community Club