ROCKY POINT COMMUNITY CLUB (RPCC)
2015 Annual Membership Meeting
MAY 2, 2015
Call to Order: Meeting was called to order at
10:05am by President Steve Hughes
at the Camano Chapel, Quorum
Present
Attendees: Board Members: Steve Hughes,
President
Jeanne
Boehm, Vice President
Jeanne
Hay, Secretary-Outgoing
Larry
Foss, Treasure
Dennis
Anderson, Construction
Larrie
Adamson, Water
Kent
McVay, Landscape
Peter
Dannerbeck, Beach
Proof of notice of this meeting was mailed to RPCC
Membership on March 28, 2015, containing the following: Meeting Notice, Agenda
for meeting, Proposed Budget and Balance Sheet, March 11, 2015 letter from
Dept. of Health, January 27, 2015 memo from the Camano Fire Dept. and the Draft
minutes from the May 3, 2014 Annual Meeting.
Secretary Report: A DRAFT of the RPCC Annual
Minutes, May 3, 2014 was sent out to the membership, therefore those minutes
were not read. A motion was made to approve those minutes, motion was seconded
and approved.
Introduction for Candidates for the Board of Directors: Alex
Keggan was introduced for the opening Secretary position.
Treasurers Report: Copies of the RPCC Income
Statement, Cash Flow and Budget for 2012 thru 2018 and the Balance Sheet
December 31, 2014 and the 2016 proposed budget were provided to all attendees,
and included in this packet. All Homeowners Dues are collectable and current to
date. Larry explained changes made to the 2015 Budget. The 2016 Budget will be
the same as the 2015 Budget except for the increase of utilities at the wells.
A motion was made to approve the RPCC 2016 budget, it was seconded and
approved.
Steve presented a chart to give a recap of the expenses of
the Water Project, explaining the loan was 100% funded and the project was
approved by the Washington State Dept of Health. The Washington State Loan
amount is $1,440,830.00. The Carmen Construction was $1,162,260.00 which
amounted to 81% of the total cost. Change Order costs amounted to $169,413.00
which was 12% of the budget. Outside costs were $45,000.00. There is a balance
in the Construction Fund of $63,617.00 which stays in the Construction Fund as
part of the money that will be added to in order to make annual payments.
Pre-loan work and expenses for the Water Project to secure the loan included,
Bidding Expenses to select and hire a contractor, engineering expenses,
Permits, several studies required in order to get permits for the project
amounting to $183,248.00. This was all paid for upfront. Out of pocket costs
for the Water Project are $190,730.00.
Beach Committee: Peter expressed thanks to Fred
Trolio for building and donating the new gate at the RPCC Community Beach.
Also, pot holes in the road to the beach have been repaired. Two years ago
cement work was done on the sea wall and the next phase would be to replace
pylons due to sea water intrusion, and a small land slide. If erosion continues
there is a potential that the road to the beach would also slide. Peter has
contacted Jesse Allen to review the initial bid.
Construction Committee: Dennis reported 2 houses
have been completed in the past year. New construction is underway at 823 Rocky
Point Drive and on the corner of Brokow and Sandstone. There is also a
potential remodel on Flintstone.
Landscape Committee: Kent reported there are two
landscaping complaints at this time. He gave an overview of the process of the
complaints and how the BOD responds. Kent and Steve assured the membership that
more focus would be put on landscape issues now that the water project is
completed.
Water Committee: Larrie introduced Leslie O’Bannon,
who will be working with Larrie and take over her position on the BOD as Water
Chairman next year. Larrie informed the membership that the fire hydrants are
located every 700 feet and are set at Commercial Level, and that the fire
department will check the hydrants yearly for proper operation. Larrie thanked
Bill Schwalm for his expertise in helping her oversee the water project.
Election of Directors: A motion was made to reelect
the in place Board members except the Secretary. The motion was seconded and
approved.
Old Business: There was no Old Business
New Business: Steve informed the membership of the
paving of Blackberry Lane due to deterioration and damage to the road as a
result of the water project. The charges were exactly the bid for paving the
road, $9,000.00. Steve also said the BOD will be looking into who owns
different easements in the community.
The RPCC annual meeting was adjourned at 11:25am
Respectfully Submitted,
Jeanne Hay, Secretary
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