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ROCKY POINT COMMUNITY CLUB

2016 Annual Membership Meeting

MAY 7, 2016

Call to Order:    Meeting was called to order at the Camano Chapel at 10:05AM
                              by Steve Hughes, President

Attendees:          Board Members:  Steve Hughes, President

                                                               Alex Keggan, Secretary

                                                               Larry Foss, Treasure

                                                               Dennis Anderson, Construction

                                                               Larrie Adamson, Water

                                                               Kent McVay, Landscape

                                                               Peter Dannerbeck, Beach

                                Absent:                 Jeanne Boehm, Vice President

Proof of notice of this meeting was mailed to RPCC Membership on April 4, 2016, containing the following: Meeting Notice, Agenda for meeting, Proposed Budget and Balance Sheet.

Secretary Report: 

Minutes from the 2015 Annual Meeting were read. A motion was made to accept the minutes as read, motion was seconded and approved.

Treasurers Report: 

Copies of the RPCC Income Statement, Cash Flow and Budget for 2013 thru 2018 and the Balance Sheet December 31, 2015 and the 2017 proposed budget were mailed to all community members. There are currently ten homeowner dues outstanding. Because the funds for the water project came from federal dollars, via the state, an outside audit for 2015 was required. No problems or issues were found. Larry reviewed the financial statements and the 2017 budget. A motion was made to approve the RPCC 2017 budget, it was seconded and approved.

Construction:

A big thank you to Bill Schwalm and Dennis Anderson for the fixing up the Clubhouse at well number two. Members were informed that the monthly board meetings will take place there going forward.

Status of construction projects: 823 Rocky Point Drive, exterior finished; 975 Rocky Point Drive, complete; 731 Sandstone, complete; 704 Flintstone, remodel complete; 921 Rocky Point Drive, planning stage for new garage. Dennis reminded the group that the CCR’s are on the website and the construction chair must be contacted regarding any new construction or remodels.

Beach:

Jesse Allen reports that permit approvals are in process and should be finished this summer with the construction starting in November. Total project budget is $32,000 of which $6,800 was paid up front. A GeoTech survey needs to be done above the pilings due to slides in the past, Jesse is working on that. Peter Dannerbeck has keys to the beach gate if anyone needs one.

Landscape:

A complaint was received regarding noxious weeds and over-height trees on the vacant lot on Gladstone. Kent reviewed the complaint process, a written complaint to the BOD is required to start the process. A big thank you to Dwaine Howe for mowing the community lot next door to his lot

Water:

All quiet, no water problems. Water quality is checked monthly by King Water. Larrie says we have lots of water but reminds everyone to conserve. Annual household allocation, determined by the state, is 164,000 gallons. Our system has two wells, each in a separate aquifer. .

Election of Directors:  A motion was made to reelect the in place Board members. The motion was seconded and approved.

Old Business: 

Steve explained the situation with Bayshore Terrace: there are three items: 1) improperly installed sewer line next to RPCC water lines, 2) illegal sewer lines on Blackberry Lane and 3) undocumented sewer lines. Steve is working with the Bayshore attorney regarding money owed to RPCC. There were three change orders on the water project totaling $11,224. A motion was made to pursue collecting the change order costs and separately pursue the issues with illegal and undocumented sewer lines. The motion was seconded and approved.

New Business: 

A member requested that the monthly minutes be put on the website. After a brief discussion, it was decided that members who want the monthly minutes could request them and they would be emailed to them. There was also a request to send out a notice in July to remind members to conserve on water. Steve said this could be done.

Fire Chief Michael Schick arrived to speak to the members regarding services, and costs of those services, that the fire department provides to residents of Camano Island. He also told the members that the RPCC fire prevention system is the poster system for the island. His presentation lasted about 20 minutes.

The RPCC annual meeting was adjourned at 11:45am

Respectfully Submitted,

Alex Keggan, Secretary